Board Meeting Minutes - 9/13/04
Board of Trustees
September 13, 2004
The Board of Trustees of the Library District met at 7:00 p.m on 9/13/04
Present: Kibler, Hackler, Veach, Saunders, Roberts, Stout, Pryor, Head Librarian Switzer and Director Rollings
Visitor: Jessica White
Minutes: Approved as corrected (Name of vendor Bill Otto, not Yoder as listed) on a motion by Veach, second by Saunders.
Treasurer’s Report: Bills presented to be paid in the aamount of $3,777.46 plus payroll expended (to be paid at the end of the month) on a motion by Roberts, second by Stout.
Librarian Report: Circulation of materials was down slightly from previous month, but computer usage increased. Doris Perez joined the staff of the Library on 8/02/04. She will be working mainly in the children’s department. Katy Miller, a senior at Arcola High School returned to work and will be working 20 hours a week in conjunction with the Co-op program at the High School. Hiring of these 2 people will enable us to have a person downstairs in the Children’s area at all times.
Old Business: Jessica White spoke with the board about the Library Web Site. She has been hired to create and maintain a Web page. She had some questions for the board. The web site is under construction at this time but can be found at: www.arcola-il.com/~arcolapl.
Elevator maintenance contract & Phone issue: Veach called several different companies to get pricing for maintaining the elevator. The board decided to go w/ a 5-year contract with Otis Elevator Company. We can pay annually and receive a 3% discount. This is the company that actually installed the elevator. They will also install the emergency phone at no cost, they will be able to check for possible problems off site through the telephone line. They will also make on site visits to make sure the elevator is working properly. Budget: The board moved to adopt the proposed budget for 2005-2006. Air conditioning: There continues to be a problem with the air conditioner in the building addition. Contact has been made with the air conditioner company as well as the contractor and architect. There is concern that the units that were installed may not be big enough to service the area. Fred Sampson is to come and do more painting of windows and caulking of the windows in the dome. Front door: Kibler is getting prices on replacing the front door – due to its age it does not work properly. Its size is a major factor in replacing (4’ x 8’). Video Cooperative Collection – the Library will continue to be a part of this program. The cost is $425.00 a year. This is a service that allows Libraries to have a rotating collection of videos. Each library keeps a them for a month, then they are rotated to another Library.(these are the videos in the red boxes). The Per Capita Grant is due October 1st. In order to apply for this Grant you must have a Long-Range Plan. A committee of Board members and Arcola residents has been selected and will meet to complete the Long-Range Plan. At this time the committee is made up of: Alice Meador, Waldo Perez, Joan Veach, Librarian Switzer and Board member Jaye Roberts.
New Business: The Lumpkin Foundation is offering a class/seminar on how to find and go about getting Grants for the Library. The cost is $50.00. It was suggested that Rollings might want to attend, she is to call and get more information.
Meeting adjourned at 9:29 p.m.